Privacy Policy

Introduction

USCSA Southwest Conference ("we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at uscsa-southwest.org and use our services.

Information We Collect

We collect information that you provide directly to us, including:

• Personal identification information (name, email address, phone number)
• Account credentials (username and password)
• Profile information (school affiliation, athlete status, emergency contacts)
• Event registration and participation data
• Communication preferences

We may also receive your information through USCSA National registration via SportsEngine when you register as an athlete, coach, or official with USCSA.

How We Use Your Information

We use the information we collect to:

• Create and manage your account
• Process event registrations
• Send verification codes and account-related communications
• Provide event notifications, race results, and schedule updates
• Maintain athlete rankings and competition records
• Communicate important safety information
• Respond to your inquiries and support requests
• Improve our services and website functionality

Information Sharing

We may share your information in the following circumstances:

• With USCSA National: To coordinate athlete eligibility and national competition participation
• With Event Organizers: To facilitate event registration and management
• Public Results: Competition results, rankings, and athlete names may be publicly displayed on our website
• Service Providers: With third-party vendors who help us operate our services (e.g., email providers, SMS services), subject to confidentiality agreements
• Legal Requirements: When required by law or to protect our rights

We do not sell your personal information to third parties.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. We may also retain certain information to comply with legal obligations, resolve disputes, and enforce our agreements. Competition results and rankings may be retained indefinitely as part of our historical records.

Children's Privacy

Our services are intended for college-age individuals (18 years and older). We do not knowingly collect personal information from children under 13. If we learn that we have collected information from a child under 13, we will take steps to delete that information.

Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• Access to your personal information
• Correction of inaccurate information
• Deletion of your information (subject to certain exceptions)
• Opt-out of certain communications

To exercise these rights, please contact us at info@uscsasouthwest.com.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy, please contact us: